Well-organised documents make check-in easier and help when information is needed quickly. Use this general guide together with current staff instructions.
Review every detail
Make sure booking names match the passport and inspect the document condition. Do not assume validity periods or official requirements; ask staff to confirm what applies to your departure.
Use two layers of safekeeping
Carry originals in a zipped bag that stays with you. Keep printed copies separately and secure digital copies on your phone or with a trusted family member.
Documents to review
- Passport and booking details
- Identity copy if requested
- Hotel and group-leader information
- Emergency family contact
